Built by a working Executive Chef
Temperature checks, daily checklists, incidents with an owner and staff records - all in one app.
14 days free. No card required. Your records stay in the UK.
On iPhone in the UK. Android version in development.
Where it fits
ChefsRecords is a food safety and staff management app for chef managers, head chefs, and sous chefs working in UK kitchens.
Your kitchen runs on records - temperature checks, opening and closing routines, the evidence that the job got done. ChefsRecords keeps those records for you, then adds the layer most systems miss: what went wrong, who was involved, what you did about it, and whether it is happening again.
When an Environmental Health Officer looks at confidence in management, these records are part of the evidence they will want to see - alongside your food safety management system.
How it works
Fridge readings checked against their limits.
Start the batch and the app keeps time.
Today's records, grouped by who made them.
Severity, owner and due date on each one.
Temperatures, checklists and incidents in one PDF.
Works with no signal
Temperatures, checklist ticks and new incidents are saved on the phone, encrypted, and sync by themselves when you are back in range. Readings keep the time you took them.
Incidents and near misses
Choose Incident or Near Miss, then pick from ready-made types for deliveries, staff, food and repairs - allergen risk, stored unsafely, past use-by, pest sign, equipment fault, safety hazard and more. Set how serious it is, or for a near miss, how serious it could have been.
What it does
Cooking, cooling, hot holding, reheating and deliveries, each checked against a limit - the legal one where the law sets a number, and your kitchen's own target where it does not. Start a timer on cooling or hot holding and the app reminds you when the next check is due, so the cooling check that is easy to forget is not left to memory. Every reading saved with the time it was taken and who took it.
The app flags automatically when the same type of incident is logged again in the same named area inside a 30-day window. Stop managing the same problem informally. Start seeing it.
Eleven reports, led by the Inspection Pack - one document with your temperatures, checklists and incidents for any date range, ready to hand an EHO. Export as PDF or email, with page numbers, and every failed check showing what was done about it - or that nothing was recorded.
Log food safety, staff, and maintenance incidents in seconds. Attach photos, set severity and a due date, and close with a corrective action.
Keep each team member's training and right-to-work in date, log lateness, absence and overtime, and record 1-to-1s and return-to-work meetings with a signature. A per-person view of their linked incidents and activity, so patterns surface without living in your head.
Training, right to work and return-to-work interviews: Pro planBuild your own recurring checklists for opening, closing and deep-clean routines - daily, weekly or monthly. Items can be a simple tick or a temperature reading against its limit. Tick them off as the shift runs and keep a clean, signed-off history of what was checked and when.
Never find a box of canapé bases that went out of date last week. Your phone warns you before the use-by date, and once it passes the item shows in red for the whole kitchen - so whoever is at the fridge knows to bin it.
Standard and Pro plansOn the phone
Tap a screen to see it full size.
Your team
Each person records under their own name, on one shared kitchen phone or on their own. A Manager adds the team and decides who does what.
Manager
Signs in with email and password. Sets up the kitchen, the team, checklists and limits. Sees every record and report, and is the only one who opens the staff files.
Supervisor
Runs a shift. Signs in with a 6-digit PIN. Records, answers failed readings, logs incidents, signs off checklists and opens most reports.
Staff
Commis chefs and kitchen porters. Sign in with a PIN. Record temperatures, tick off checklists and use the stock list. No incidents and no reports.
A Manager links the phone once with a code. After that, Supervisors and Staff tap their name and enter their PIN, and a Manager signs in with email. The phone goes back to the name list when it is left idle. Every record shows who made it.
Give a checklist to one person. It goes to the top of their list, and only their phone gets the reminder. Anyone can still complete it, so nothing is stuck when they are off. Checklists nobody is given remind everyone.
Pro planEverything your kitchen records is stored on servers in London, encrypted, and saved as you work - so a lost or replaced phone does not mean a lost evidence trail. Only your team can see it, each person only what their role allows. A Manager can export the kitchen's records as a spreadsheet at any time.
Written around UK inspection culture - Environmental Health visits, due diligence, and the ACAS Code of Practice. Not a US product with the spelling changed.
ChefsRecords is designed and run by an Executive Chef still working in a UK kitchen, not a software company guessing at what a service looks like.
Free tool
A plan says what you do. Your daily records show that you do it.
Work through the FSA's safe methods for caterers in your own words, then print your plan or save it as a PDF. For small restaurants, cafes, pubs and takeaways in England and Wales. No account, and nothing you type is sent to us.
Plans
No card required, and nothing to cancel if you decide it is not for you. If you subscribe during the 14 days, your paid plan starts that day.
Try it on a real service
After the 14 days your records stay. You can keep recording cooking, cooling, hot-holding, reheating and delivery temperatures, but most reports, PDF export, checklists (including fridge checks) and stock need Standard or Pro.
Per kitchen - up to 10 team logins included
For kitchen managers and smaller teams
Per kitchen - up to 50 team logins included
For senior kitchen managers and larger teams
Changing plan never deletes your records. The months are how far back a report can reach.
FAQ
No. ChefsRecords holds your temperature checks and daily records, so it can take the place of a paper temperature log - but your legal food safety management system stays exactly as it is, and so do your cleaning schedules, allergen matrices and supplier paperwork. What it adds on top is the management record: incidents, actions, patterns, and people.
A notebook holds the facts, but it cannot tell you the fryer has failed three times in a month, and you cannot hand a WhatsApp thread to an inspector. ChefsRecords flags repeats automatically and turns the same five-second entries into a PDF you can put on the table.
You export the Inspection Pack - one document with your temperatures, checklists and incidents for whatever date range they ask for. Eleven reports in all cover temperatures, checklists, incidents, near misses, staff, attendance, suppliers and trends - each one dated, showing who recorded it, and ready to email or print before the officer has finished their tea.
Yes. Records are saved to the cloud, so a lost or replaced phone does not mean a lost evidence trail. Sign in on the new device and carry on. A Manager can sign the old phone out from Settings > Sign out of my other devices. Anything saved with no signal that had not yet synced is only on the old phone.
In the UK. Your kitchen's records and photos are held in London and do not leave the UK in normal operation. They are encrypted, and only people in your kitchen can see them. A few services handle a little data to do their job: password reset emails and messages from our contact form are sent through Resend, a US company that keeps its sending records in the United States; anonymous crash reports go to Sentry, in Germany, with names and details removed; and your subscription status goes to RevenueCat, which never sees your records. The full detail is in our Privacy Policy.
It is one price for the kitchen, not one per person - up to 10 team logins on Standard. What it is built to take off your plate is the paperwork: readings are saved as they are taken, and an Inspection Pack is made from records you already have, instead of an evening with a folder. And the trial is 14 days, free, no card.
No. A kitchen has one subscription, paid by its billing Manager. Everyone else on the team signs in on the kitchen's plan - up to 10 people on Standard and up to 50 on Pro - and is never asked to pay.
Nothing is deleted when the trial ends. If you do not subscribe, the kitchen moves to the free limits: you can keep recording cooking, cooling, hot-holding, reheating and delivery temperatures (fridge checks are on checklists) and up to 20 incidents in total (not Delivery incidents), and a Manager can still export the records as a spreadsheet. Checklists, the stock tracker, PDF and email export and every report except Overdue Incidents need Standard or Pro. The free limits allow one login, so after 2 days only the kitchen's billing Manager can sign in. The rest of the team can sign in again as soon as the kitchen subscribes.
Not yet - ChefsRecords is on iPhone for now. An Android version is in development. Everyone on your team signs in with the app, so if some of them use Android phones, tell us through the contact form and we will let you know when it is ready.
An Executive Chef still working in a UK professional kitchen. It was built to run a real service, then turned into an app - not the other way round.
Now on the App Store
ChefsRecords is on the App Store for iPhone, in the UK. An Android version is in development. No card required for the 14 days.
ChefsRecords